The Clubroom Privacy Policy
Privacy Policy
Introduction
This Privacy Policy outlines our policies and procedures regarding the collection, use, and disclosure of your information when you use our Service. It also explains your privacy rights and how the law protects you.
By using the Service, you consent to the collection and use of your personal data in accordance with this Privacy Policy.
Interpretation and Definitions
Interpretation
Words with capitalized initial letters have specific meanings as defined below. These definitions apply regardless of whether they appear in singular or plural form.
Definitions
- Account – A unique account created for you to access our Service.
- Affiliate – Any entity that controls, is controlled by, or is under common control with us, where "control" means ownership of 50% or more of shares or voting rights.
- Company (referred to as "The Clubroom," "we," "us," or "our") – Located at 91 Newton Rd, Eden Terrace, Auckland.
- Cookies – Small files stored on your device that track website activity and preferences.
- Country – New Zealand.
- Device – Any device capable of accessing our Service, such as a computer, smartphone, or tablet.
- Personal Data – Information that identifies or can identify an individual.
- Service – Our website, https://theclubroom.co.nz.
- Service Provider – Any entity that processes data on behalf of The Clubroom, including third-party companies and individuals.
- Usage Data – Information collected automatically when you use our Service (e.g., IP address, browser type, pages visited, duration of visit).
- You – The individual using the Service, or the company/legal entity on whose behalf the Service is used.
Collecting and Using Your Personal Data
Types of Data Collected
Personal Data
When using our Service, we may collect certain personally identifiable information, including but not limited to:
- Email address
- First and last name
- Phone number
- Billing/shipping address (including city, state, ZIP/postal code)
Usage Data
Usage Data is collected automatically when using the Service and may include:
- Your IP address
- Browser type and version
- Pages visited and time spent on those pages
- Device information (e.g., mobile device type, operating system)
Tracking Technologies & Cookies
We use Cookies and similar tracking technologies to analyze usage, enhance user experience, and improve our Service.
Types of Cookies We Use:
| Type | Description |
|---|---|
| Necessary Cookies | Essential for website functionality and security. |
| Preference Cookies | Remember user settings (e.g., language, login details). |
| Analytics Cookies | Help track website traffic and performance. |
| Marketing Cookies | Used to deliver targeted advertisements. |
You can manage Cookies through your browser settings. However, disabling Cookies may affect your experience with our Service.
Use of Your Personal Data
We may use your Personal Data for the following purposes:
- To provide and maintain our Service, including usage monitoring.
- To manage your Account and enable access to Service features.
- To process transactions, fulfill orders, and manage contracts.
- To communicate with you, including responding to inquiries or sending service updates.
- To send marketing communications, unless you opt out.
- To improve our Service, conduct analytics, and assess user preferences.
- To comply with legal obligations and protect our rights.
Sharing Your Personal Data
We may share your personal information in the following cases:
- With Service Providers – For analytics, order fulfillment, or customer support.
- For Business Transfers – In the event of a merger, acquisition, or asset sale.
- With Affiliates – Subject to this Privacy Policy.
- With Business Partners – To offer joint promotions or services.
- With Other Users – If you voluntarily share personal information in public areas of our Service.
- With Your Consent – For any other purpose with your explicit approval.
Data Retention
We retain your Personal Data only as long as necessary for the purposes outlined in this policy or as required by law. Usage Data may be retained for internal analytics.
Data Transfers
Your Personal Data may be transferred to and stored on servers outside of your country, where data protection laws may differ. We take all reasonable steps to ensure your data is secure and treated according to this Privacy Policy.
Your Rights
Deleting Your Personal Data
You have the right to request the deletion of your Personal Data. You may:
- Manage your information via your Account settings.
- Contact us at hello@theclubroom.co.nz for deletion requests.
Certain data may be retained if required by law.
Disclosure of Your Personal Data
Business Transactions
If The Clubroom is involved in a merger, acquisition, or asset sale, your Personal Data may be transferred.
Legal Compliance
We may disclose your Personal Data when required by law or to:
- Comply with legal obligations.
- Protect The Clubroom’s rights or property.
- Investigate fraudulent activities.
- Ensure user safety.
Data Security
We implement commercially acceptable security measures to protect your Personal Data. However, no online transmission or storage system is 100% secure.
Children's Privacy
Our Service is not intended for children under 13, and we do not knowingly collect their data. If we become aware of such collection, we will delete the data.
Third-Party Links
Our Service may contain links to third-party websites. We are not responsible for their privacy practices and encourage you to review their policies.
Changes to This Privacy Policy
We may update this Privacy Policy periodically. Any changes will be posted on this page, with notification via email or a notice on our Service if applicable.
Last updated: 18th March 2025
Contact Us
If you have any questions about this Privacy Policy, you can contact us at:
📧 Email: hello@theclubroom.co.nz